WEBVTT 1 00:00:00.000 --> 00:00:05.660 All right, guys, welcome to our internal team training. 2 00:00:05.660 --> 00:00:07.580 We've been doing these team trainings every Tuesday 3 00:00:07.580 --> 00:00:10.820 for a while, and what we thought we'd do is we'd actually just 4 00:00:10.820 --> 00:00:14.060 go ahead and share them with everyone 5 00:00:14.060 --> 00:00:15.260 if they want to tune in. 6 00:00:15.260 --> 00:00:17.100 The first half of this will just typically do 7 00:00:17.100 --> 00:00:18.700 a training on some topic. 8 00:00:18.700 --> 00:00:20.860 Specifically for our dev agency, we 9 00:00:20.860 --> 00:00:23.140 have a small team of six that are 10 00:00:23.140 --> 00:00:28.060 working on building awesome apps using AI. 11 00:00:28.060 --> 00:00:28.980 We're using ShapeUp. 12 00:00:28.980 --> 00:00:31.620 We're using a number of different processes 13 00:00:31.620 --> 00:00:34.320 that we've developed over the last 15 years. 14 00:00:34.320 --> 00:00:36.900 And so recently, we've just been doing a lot of team training, 15 00:00:36.900 --> 00:00:39.580 and so we thought it'd be great to just share this. 16 00:00:39.580 --> 00:00:42.180 And if you're interested, you can reach out to us and connect. 17 00:00:42.180 --> 00:00:44.100 So we'll do that. 18 00:00:44.100 --> 00:00:46.060 We're going to be back every Tuesday, hopefully, 19 00:00:46.060 --> 00:00:47.220 pretty consistently. 20 00:00:47.220 --> 00:00:52.580 And so today, we want to jump in a topic. 21 00:00:52.580 --> 00:00:53.780 The team is actually on here. 22 00:00:53.780 --> 00:00:56.580 I'm not going to make them come on the camera, 23 00:00:56.580 --> 00:00:58.460 but we may bring them on for some questions. 24 00:00:58.460 --> 00:01:01.660 And so today, we're just going to cover 25 00:01:01.660 --> 00:01:04.580 one really interesting topic, which 26 00:01:04.580 --> 00:01:09.900 is around creating a perfect week for your schedule. 27 00:01:09.900 --> 00:01:13.540 And so this is something, if you're familiar with Dan 28 00:01:13.540 --> 00:01:16.300 Martell, he's an awesome entrepreneur. 29 00:01:16.300 --> 00:01:18.260 He wrote a book called Buy Back Your Time. 30 00:01:18.260 --> 00:01:21.940 So this is something we took from his book, 31 00:01:21.940 --> 00:01:24.260 and we've implemented not just in our business, 32 00:01:24.260 --> 00:01:27.940 but between my wife, Lindsay, and I, 33 00:01:27.940 --> 00:01:30.220 we use this to manage our family. 34 00:01:30.220 --> 00:01:33.180 And it's just a way to put together a really simple plan 35 00:01:33.180 --> 00:01:35.220 for your perfect week. 36 00:01:35.220 --> 00:01:37.860 It's pretty self-explanatory. 37 00:01:37.860 --> 00:01:40.260 And the reality is that most of us 38 00:01:40.260 --> 00:01:42.300 just end up playing defense with our calendars. 39 00:01:42.300 --> 00:01:44.620 So we're being pulled into Slack and email. 40 00:01:44.620 --> 00:01:48.980 And your time, if you're the founder, 41 00:01:48.980 --> 00:01:50.540 your time is the most valuable piece. 42 00:01:50.540 --> 00:01:52.380 And if you're building a project, 43 00:01:52.380 --> 00:01:55.940 each one of our team members are leading their own project. 44 00:01:55.940 --> 00:02:01.220 So your time is just kind of a mission-critical piece. 45 00:02:01.220 --> 00:02:03.580 It's not just something we want to just let happen 46 00:02:03.580 --> 00:02:04.660 over the week. 47 00:02:04.660 --> 00:02:07.820 And there's a lot of great analogies 48 00:02:07.820 --> 00:02:09.380 around time management. 49 00:02:09.380 --> 00:02:13.060 I think when you think of it like a budget, 50 00:02:13.060 --> 00:02:14.820 if you're creating a budget for the month, 51 00:02:14.820 --> 00:02:16.340 I've got this much money, and I've 52 00:02:16.340 --> 00:02:17.840 got to spend this, this, this, we're 53 00:02:17.840 --> 00:02:21.380 very careful about just spending money on random things. 54 00:02:21.380 --> 00:02:23.820 And so you try to stick to that budget. 55 00:02:23.820 --> 00:02:25.540 So that doesn't just happen. 56 00:02:25.540 --> 00:02:26.820 You have to be intentional about it. 57 00:02:26.820 --> 00:02:28.220 And same thing with your calendar. 58 00:02:28.220 --> 00:02:29.980 If you just let the week happen, you're 59 00:02:29.980 --> 00:02:32.180 going to open your laptop on Monday morning, 60 00:02:32.180 --> 00:02:33.980 and you're going to have a bunch of emails. 61 00:02:33.980 --> 00:02:34.660 You're going to see Slack. 62 00:02:34.660 --> 00:02:36.100 You're going to pull into this, pull into that. 63 00:02:36.100 --> 00:02:37.940 You're going to get an email invite for this. 64 00:02:37.940 --> 00:02:39.340 And someone else is actually going 65 00:02:39.340 --> 00:02:41.180 to be taking over your entire calendar. 66 00:02:41.180 --> 00:02:46.820 So you have now given the control over your calendar 67 00:02:46.820 --> 00:02:48.220 to just other people. 68 00:02:48.220 --> 00:02:50.860 So what this does is it essentially 69 00:02:50.860 --> 00:02:54.820 puts you in the driver's seat and lets you manage your week. 70 00:02:54.820 --> 00:02:57.580 And this is not something that you can say, well, 71 00:02:57.580 --> 00:03:00.860 if I'm on a team, this is maybe a little bit harder. 72 00:03:00.860 --> 00:03:04.700 If you're working with a remote team, 73 00:03:04.700 --> 00:03:06.300 this is a great way to put together 74 00:03:06.300 --> 00:03:10.900 your specific perfect week plan, and then come back to the team 75 00:03:10.900 --> 00:03:13.020 and say, hey, this is my plan. 76 00:03:13.020 --> 00:03:15.940 And we can look at what creates some general team rules 77 00:03:15.940 --> 00:03:17.700 as well that will apply. 78 00:03:17.700 --> 00:03:20.340 So if we want to generally do meetings in the afternoons, 79 00:03:20.340 --> 00:03:22.220 if we want to do meetings earlier in the week 80 00:03:22.220 --> 00:03:25.180 and then leave the rest of the week to have no meetings, 81 00:03:25.180 --> 00:03:28.260 things like that, we can put some general rules in place 82 00:03:28.260 --> 00:03:28.780 as a team. 83 00:03:28.780 --> 00:03:31.180 And then we're all in sync. 84 00:03:31.180 --> 00:03:35.300 And so Lindsay and I have done this even in our own family. 85 00:03:35.300 --> 00:03:37.740 And so what's interesting is when I put my plan together 86 00:03:37.740 --> 00:03:40.260 and she puts her plan together, then we can look at that 87 00:03:40.260 --> 00:03:42.860 and say, hey, if we just move a few things around and arrange 88 00:03:42.860 --> 00:03:45.340 this a bit better, she can accomplish everything 89 00:03:45.340 --> 00:03:46.140 she needs to do. 90 00:03:46.140 --> 00:03:47.600 I can accomplish everything I need. 91 00:03:47.600 --> 00:03:49.100 And not just a to-do list. 92 00:03:49.100 --> 00:03:51.820 I think that's the key thing is not just a to-do list of, 93 00:03:51.820 --> 00:03:53.860 here's the work things I'm going to do this week. 94 00:03:53.860 --> 00:03:58.020 This is like you as a person, as an actual human. 95 00:03:58.020 --> 00:04:03.020 There's things you would say, like if you have a hobby, 96 00:04:03.020 --> 00:04:04.980 I'm currently trying to get my pilot's license. 97 00:04:04.980 --> 00:04:06.900 So if I get a chance to go fly or do something 98 00:04:06.900 --> 00:04:09.540 around aviation, that's an awesome week. 99 00:04:09.540 --> 00:04:11.900 If I get a lot of quality time with my kids, 100 00:04:11.900 --> 00:04:14.620 if I get time with my wife doing a date night, 101 00:04:14.620 --> 00:04:15.820 that's a great week. 102 00:04:15.820 --> 00:04:17.940 If I accomplish some really meaningful things 103 00:04:17.940 --> 00:04:21.060 in our business, that makes a great week. 104 00:04:21.060 --> 00:04:25.380 If we, whatever, do some live content 105 00:04:25.380 --> 00:04:27.260 like we're doing right now, this is something 106 00:04:27.260 --> 00:04:29.500 that I feel is a really essential part of the week, 107 00:04:29.500 --> 00:04:32.060 is putting out training and putting out things even just 108 00:04:32.060 --> 00:04:33.700 internally to our team. 109 00:04:33.700 --> 00:04:35.940 And so you pick those things that are important to you, 110 00:04:35.940 --> 00:04:37.660 and then you build that into your plan, 111 00:04:37.660 --> 00:04:39.340 a template for the week. 112 00:04:39.340 --> 00:04:44.100 And so one thing that I would think about as well, 113 00:04:44.100 --> 00:04:46.620 we're not going to dive into the whole topic of deep work. 114 00:04:46.620 --> 00:04:50.500 But essentially, I think of very simply deep work 115 00:04:50.980 --> 00:04:51.820 as like deep sleep. 116 00:04:51.820 --> 00:04:54.980 If someone was coming every 15 to 30 minutes 117 00:04:54.980 --> 00:04:57.100 during the night and shaking you and just being like, 118 00:04:57.100 --> 00:04:58.060 hey, I want to tell you something, 119 00:04:58.060 --> 00:04:59.220 and then you just go back to sleep, 120 00:04:59.220 --> 00:05:00.060 and then 30 minutes. 121 00:05:00.000 --> 00:05:04.640 later, someone shakes you like, I want to tell you something. If you have young kids, you know 122 00:05:04.640 --> 00:05:10.560 exactly what this feels like, because this happens. And so, but if someone was doing that, you would 123 00:05:10.560 --> 00:05:14.800 wake up like feeling horrible the next morning, you would not feel like you got any any kind of 124 00:05:14.800 --> 00:05:19.840 sleep. And that's exactly like how most of our days go. Like I said, we just wake up, we get 125 00:05:19.840 --> 00:05:25.440 reactive. We're just reacting to all the things that come in. And so when you start to stack 126 00:05:25.440 --> 00:05:30.880 things with kids and a spouse and other parts of your life, you kind of that margin goes away in a 127 00:05:30.880 --> 00:05:37.040 way until you kind of just feel like you're totally not in control of any part of your week. 128 00:05:37.040 --> 00:05:43.120 And so essentially creating these uninterrupted blocks of time to get meaningful work done. 129 00:05:43.120 --> 00:05:47.520 And this requires you actually saying no to stuff. This requires you actually closing 130 00:05:47.520 --> 00:05:51.680 your email, closing Slack, like taking your phone, putting it in a different room, 131 00:05:52.560 --> 00:05:56.320 and setting up your notifications on your phone. So it just blocks absolutely everything. 132 00:05:57.200 --> 00:06:02.080 And just essentially taking a little bit more responsibility for it, but also just having, 133 00:06:03.600 --> 00:06:09.600 just being intentional is the word. So the other thing we're trying to think through 134 00:06:09.600 --> 00:06:14.160 as well as you're planning the week out, like you want to plan out where you're, it's really 135 00:06:14.160 --> 00:06:19.920 like energy management versus like time management, because time management is hard. 136 00:06:20.000 --> 00:06:23.600 I think where you're like, Hey, on a 2 PM, I'm going to do this thing. And I'm gonna work on 137 00:06:23.600 --> 00:06:28.240 this task. That's maybe works for some people. What I generally like to do is have blocks of 138 00:06:28.240 --> 00:06:33.840 time. So generally I'm going to do team meetings on Monday afternoons. Then I'm going to do client 139 00:06:33.840 --> 00:06:39.360 meetings later in the afternoon on Mondays and Thursday afternoons. Those are my client meeting 140 00:06:39.360 --> 00:06:44.080 afternoons. So when a client asks to schedule a meeting, it's not just, Hey, when are you 141 00:06:44.080 --> 00:06:48.960 available? I'm available anytime. When are you available? And we kind of just go off the client 142 00:06:48.960 --> 00:06:54.960 schedule. You can say, Hey, I've got Monday afternoons here available. And I got Thursday 143 00:06:54.960 --> 00:06:59.760 afternoon, which one of those two do you want? And that way people kind of just work within 144 00:07:00.480 --> 00:07:07.840 those constraints. And so we're trying to think through, meetings obviously are kind of the 145 00:07:07.840 --> 00:07:13.440 fastest way to kill productivity. And so planning meetings to where maybe they're at the end of the 146 00:07:13.440 --> 00:07:17.360 day, end of the week, maybe, or just some part where they don't, they're not in the middle of 147 00:07:17.360 --> 00:07:23.040 these productivity blocks. And just figuring out where your energy is. If you do a couple back-to- 148 00:07:23.040 --> 00:07:27.440 back meetings, you can kind of get into a groove and it kind of like, cool, I'm in meeting mode. 149 00:07:27.440 --> 00:07:30.640 But if you're doing a meeting and then you're trying to do an hour of coding, and then you're 150 00:07:30.640 --> 00:07:35.360 jumping back to a meeting and then you're coming back, that context switching will drive you insane 151 00:07:36.000 --> 00:07:39.120 because you're not going to do either of those well. Honestly, you're not going to be great at 152 00:07:39.120 --> 00:07:45.680 the meeting. You wouldn't have prepared and been in that groove of talking and being social. And 153 00:07:45.680 --> 00:07:50.320 then also when you switch back into context, switching back into the code, it's just like, 154 00:07:50.320 --> 00:07:56.320 you're just going to take another 10, 15 minutes to get back into the zone. So creating these nice 155 00:07:56.320 --> 00:08:04.960 little blocks and being very protective of it so that we aren't just showing up to meetings that 156 00:08:04.960 --> 00:08:14.320 aren't doing anything specific. Or if that meeting's not really essential for what's happening, 157 00:08:14.320 --> 00:08:18.240 we can kind of have feedback and we do this a little bit in our team. If the meeting could 158 00:08:18.240 --> 00:08:23.600 have been an update email or a Loom video, we kind of want to do that instead of pulling everybody 159 00:08:23.600 --> 00:08:29.040 into something that's live. So we typically only use meetings to get work done. So we're actually 160 00:08:29.040 --> 00:08:34.880 shaping something. We're either working through a problem with a client as far as solving a 161 00:08:34.880 --> 00:08:42.159 technical problem. So that's typically why we actually do training. So what I did to help you 162 00:08:42.159 --> 00:08:52.000 guys out is coming up with a little plan here. And we love FigJam in our team. I love FigJam. 163 00:08:52.000 --> 00:08:57.360 And so I made you guys a little template here. And I'll share the link in a second. I'm not 164 00:08:57.360 --> 00:09:04.320 going to drop it just yet. But we have this little process. This is a very simple piece here. 165 00:09:04.320 --> 00:09:10.880 So if you want to, just two steps. Essentially just sit here and create as many blocks as you can. 166 00:09:10.880 --> 00:09:18.560 If I want to go flying, I want to have, I put date night. I said workout. I said, 167 00:09:18.560 --> 00:09:26.720 if we want to have kids time, if we want to have, if you like to read, if you like to, 168 00:09:26.720 --> 00:09:30.800 whatever your hobbies are, whatever that thing is, if you want to go for a walk, whatever. Put all 169 00:09:30.800 --> 00:09:36.560 these things that kind of bring you energy throughout the week. And obviously we have times for 170 00:09:36.560 --> 00:09:41.520 working. Like I want to, if you're developing, obviously you're going to have some deep work 171 00:09:41.520 --> 00:09:45.680 sessions as this. And you're going to create a template. You're not going to specifically say, 172 00:09:45.680 --> 00:09:49.520 I'm going to get this one project done here on this day. And you kind of put all these 173 00:09:49.520 --> 00:09:54.480 things together. And then you just drag them over here to step two. And you're just going to pull 174 00:09:54.480 --> 00:09:59.040 them in. And we're going to do this live with the team right after this. I wanted to talk it through 175 00:09:59.040 --> 00:10:01.280 with you guys. And we're going to do this live with the team right after this. I wanted to talk it 176 00:10:00.000 --> 00:10:01.500 And then we're going to take a second 177 00:10:01.500 --> 00:10:03.680 to actually hopefully leave this call with you 178 00:10:03.680 --> 00:10:05.240 guys having this done. 179 00:10:05.240 --> 00:10:07.000 So let me lock that. 180 00:10:07.000 --> 00:10:09.120 And let's say we're going to do this. 181 00:10:09.120 --> 00:10:11.400 I typically have this at the end of the week. 182 00:10:11.400 --> 00:10:13.760 So it can just block this time out. 183 00:10:13.760 --> 00:10:18.280 Let's say it's like 5 to the afternoon, basically. 184 00:10:18.280 --> 00:10:22.040 I also, mine looks like this, where I have client meetings. 185 00:10:22.040 --> 00:10:25.160 And I want to go from 5. 186 00:10:25.160 --> 00:10:27.800 I hard stop for me at 5. 187 00:10:27.800 --> 00:10:31.160 So all my, that's why I kind of have this morning time. 188 00:10:31.160 --> 00:10:34.120 There's a sort of afternoon block and evening. 189 00:10:34.120 --> 00:10:38.480 If you want to incorporate things like a date night 190 00:10:38.480 --> 00:10:40.440 or whatever, you can pull that in. 191 00:10:40.440 --> 00:10:42.960 We do like Monday evenings right here. 192 00:10:42.960 --> 00:10:45.840 Typically happens like this now. 193 00:10:45.840 --> 00:10:47.680 And that's just something we just planned. 194 00:10:47.680 --> 00:10:49.180 We're like, hey, we want to make this a priority. 195 00:10:49.180 --> 00:10:50.680 We put that in the template. 196 00:10:50.680 --> 00:10:54.360 And now we know that that's going to happen. 197 00:10:54.360 --> 00:10:56.600 We also have like, sorry, family time. 198 00:10:56.600 --> 00:10:59.440 So we may say like, we've got kind of from, 199 00:10:59.440 --> 00:11:03.240 if you guys are parents, you know, like 5 to 8, 5 to 7 200 00:11:03.240 --> 00:11:07.320 is like, I just call it family because pretty much that just 201 00:11:07.320 --> 00:11:10.240 runs every single week, every single night. 202 00:11:10.240 --> 00:11:12.640 It doesn't even matter which day of the week. 203 00:11:12.640 --> 00:11:16.240 It's pretty much consistent with the weekends as well. 204 00:11:16.240 --> 00:11:18.040 We, you know, we're finishing work, whatever. 205 00:11:18.040 --> 00:11:19.960 We're getting kids ready for bed, doing dinner. 206 00:11:19.960 --> 00:11:20.720 It's a whole thing. 207 00:11:20.720 --> 00:11:21.840 They get to bed and then you kind of have 208 00:11:21.840 --> 00:11:24.280 like this next batch of time. 209 00:11:24.280 --> 00:11:25.960 So it's just like worth taking a second 210 00:11:25.960 --> 00:11:27.120 and drawing these things out just 211 00:11:27.120 --> 00:11:28.400 to think about it for a second. 212 00:11:28.400 --> 00:11:31.040 No one, very rarely people take the time 213 00:11:31.040 --> 00:11:35.520 to actually figure this stuff out and just put it on paper. 214 00:11:35.520 --> 00:11:38.120 And so I have something that looks kind of like this. 215 00:11:38.120 --> 00:11:40.040 So I have client meetings in the afternoon. 216 00:11:40.040 --> 00:11:41.760 And then I may have, for me, like I 217 00:11:41.760 --> 00:11:45.280 have to do some strategy kind of for the whole business 218 00:11:45.280 --> 00:11:46.640 as like the founder. 219 00:11:46.640 --> 00:11:48.680 A lot of what things I'm thinking about 220 00:11:48.680 --> 00:11:51.440 and stuff dictate like what the rest of the team is working on. 221 00:11:51.440 --> 00:11:52.520 So I just have this thing. 222 00:11:52.520 --> 00:11:54.640 I don't know what happens here other than I'm just 223 00:11:54.680 --> 00:11:57.960 doing some strategy time and I leave some spaces like this. 224 00:11:57.960 --> 00:11:59.160 Obviously you need to eat lunch. 225 00:11:59.160 --> 00:12:00.720 There's like stuff you have to have. 226 00:12:00.720 --> 00:12:02.680 So don't try to like schedule every minute 227 00:12:02.680 --> 00:12:05.880 but you can see kind of how loosely I'm planning it. 228 00:12:05.880 --> 00:12:10.880 We do team training and we do this like from two to 11 229 00:12:13.200 --> 00:12:15.360 and I can't, we don't just show up. 230 00:12:15.360 --> 00:12:17.680 Like I need an hour before this, I prep this. 231 00:12:17.680 --> 00:12:21.440 So from like, let's go from nine to 11 like this 232 00:12:21.440 --> 00:12:23.680 there's basically two hours does team training. 233 00:12:23.680 --> 00:12:27.280 And then we do some other like coaching things. 234 00:12:27.280 --> 00:12:30.400 So like I'm kind of in the mode for coaching on Tuesdays. 235 00:12:31.520 --> 00:12:32.880 And so I just kind of scheduled this out. 236 00:12:32.880 --> 00:12:35.400 Now you may not have as many different things 237 00:12:35.400 --> 00:12:38.080 like this as I do. 238 00:12:38.080 --> 00:12:39.560 But as you start to put these things down 239 00:12:39.560 --> 00:12:41.440 the main thing that you're going to figure out 240 00:12:41.440 --> 00:12:45.720 which is always a shock is how much space there is. 241 00:12:45.720 --> 00:12:48.520 Like if you're like wanting to learn a new hobby 242 00:12:48.520 --> 00:12:50.800 you want to like go through a course 243 00:12:50.800 --> 00:12:52.800 you're doing some training or whatever. 244 00:12:54.280 --> 00:12:56.880 There's so much space here to where like 245 00:12:56.880 --> 00:12:59.560 I have like three hours every single night here 246 00:12:59.560 --> 00:13:02.080 that's kind of unaccounted for. 247 00:13:02.080 --> 00:13:03.720 I don't think you have to like schedule everything. 248 00:13:03.720 --> 00:13:05.880 And honestly, if you just want to have downtime 249 00:13:05.880 --> 00:13:09.360 with your spouse or we're just watching TV or that's fine. 250 00:13:09.360 --> 00:13:11.360 I'm not saying you have to be in like high productivity mode 251 00:13:11.360 --> 00:13:14.000 from like 5 a.m. to 10 p.m. 252 00:13:15.120 --> 00:13:16.240 Put that in there, just know like, Hey 253 00:13:16.240 --> 00:13:19.120 this is just, I'm deliberately going to be in rest mode 254 00:13:19.120 --> 00:13:21.080 which means I'm also not on Slack. 255 00:13:21.080 --> 00:13:24.160 I'm also not like sort of tuning into work stuff. 256 00:13:24.160 --> 00:13:26.480 I'm just dedicated and like totally present 257 00:13:26.480 --> 00:13:29.920 and being there with like family. 258 00:13:29.920 --> 00:13:32.520 And so that's like how I would schedule this. 259 00:13:32.520 --> 00:13:33.360 And the other thing you can do 260 00:13:33.360 --> 00:13:36.520 if you have a spouse, have them go through this as well. 261 00:13:36.520 --> 00:13:39.680 We, you know, and then kind of compare and look at this. 262 00:13:39.680 --> 00:13:44.560 So we have kind of a complex thing that happens here. 263 00:13:44.560 --> 00:13:46.400 So I recently, we changed this 264 00:13:46.400 --> 00:13:50.240 because I've been working out for a while 265 00:13:50.240 --> 00:13:53.600 but now Lindsey, so I have like basically Bruce 266 00:13:53.600 --> 00:13:57.160 workout here and then Lindsey happens like right after. 267 00:13:57.160 --> 00:13:59.440 And so I have, we basically have to 268 00:13:59.440 --> 00:14:01.920 there's a little bit of coordination now that we've got kids. 269 00:14:01.920 --> 00:14:03.640 So someone's going to, we basically flip. 270 00:14:03.640 --> 00:14:06.520 So I go to the gym, I come back. 271 00:14:06.520 --> 00:14:07.680 Lindsey goes to the gym, we come back 272 00:14:07.680 --> 00:14:09.840 and then I can kind of start my week. 273 00:14:09.840 --> 00:14:13.440 So if someone asked me like recently 274 00:14:13.440 --> 00:14:16.360 we had someone who's like, Oh, can you meet 9 a.m. Monday? 275 00:14:16.360 --> 00:14:19.880 No, like I'm starting work at 1030. 276 00:14:19.880 --> 00:14:22.200 Like, Oh wow, that sounds really late. 277 00:14:22.200 --> 00:14:23.760 Yeah, I've been up since like five. 278 00:14:23.760 --> 00:14:27.160 So, but that's how we like scheduled everything in. 279 00:14:27.160 --> 00:14:29.560 And we kind of, you know, you kind of 280 00:14:29.560 --> 00:14:32.640 this is also a time for Bruce to be with our girls 281 00:14:32.640 --> 00:14:34.000 the two, our two kids. 282 00:14:34.000 --> 00:14:36.440 So like, it's not like I'm 283 00:14:36.440 --> 00:14:38.160 that's one of my things that I actually wanted. 284 00:14:38.160 --> 00:14:40.600 It was like, I get two hours of like uninterrupted time 285 00:14:40.600 --> 00:14:41.560 just to play with the kids. 286 00:14:41.560 --> 00:14:42.800 Like at the beginning of the day 287 00:14:42.800 --> 00:14:44.880 before anything is like hit 288 00:14:44.880 --> 00:14:46.920 and also the beginning of the week, which is great. 289 00:14:46.920 --> 00:14:49.520 And then, you know, it kind of builds itself 290 00:14:49.520 --> 00:14:50.360 out pretty quickly. 291 00:14:50.360 --> 00:14:53.000 Cause we do this every like Monday, Wednesday, Friday. 292 00:14:53.000 --> 00:14:54.480 And so if I schedule this 293 00:14:54.480 --> 00:14:58.000 like I'm getting six hours before I start my day 294 00:14:58.000 --> 00:15:00.200 you know, hanging out with my kids. 295 00:15:00.000 --> 00:15:03.760 And then I'm going into like my work, my work schedule. 296 00:15:03.760 --> 00:15:09.200 So and I'm not like, because I planned it, I put the biggest 297 00:15:09.200 --> 00:15:12.880 rocks first, the most important things to me first, the workout 298 00:15:12.920 --> 00:15:15.520 number one, like your health stuff, obviously, I'm not going 299 00:15:15.520 --> 00:15:19.160 to preach on that. But like, that should be your number one. 300 00:15:19.600 --> 00:15:23.240 And then like family next, and then spouse, right? It's kind of 301 00:15:23.240 --> 00:15:28.160 all these key things. So we just make it work with what what 302 00:15:28.160 --> 00:15:31.880 happens, like where we are. And when we every couple months, we 303 00:15:31.880 --> 00:15:34.280 kind of look at this again, and figure out, especially if we 304 00:15:34.280 --> 00:15:38.040 start to feel off. If it feels like I'm not getting enough time 305 00:15:38.040 --> 00:15:39.920 with kids, like we kind of look back at the schedule. And we're 306 00:15:39.920 --> 00:15:44.320 like, oh, that's because recently, like I would kind of 307 00:15:44.320 --> 00:15:47.520 start to respond to some slack stuff, like in between these 308 00:15:47.520 --> 00:15:49.640 things, before I was watching the girls or stuff was 309 00:15:49.640 --> 00:15:52.400 happening. And so my mind would be like pulled out. And I don't 310 00:15:52.400 --> 00:15:54.320 feel like I really had, I don't feel like I really got the 311 00:15:54.320 --> 00:15:56.320 chance to work. And I didn't feel like I really connect with 312 00:15:56.320 --> 00:15:59.880 the girls. So like, it's I'm losing on two fronts, trying to 313 00:15:59.880 --> 00:16:04.000 be in quote, like multitasking, right? That's the dumbest, you 314 00:16:04.000 --> 00:16:07.960 know, solution to try to do time management and be productive. 315 00:16:08.480 --> 00:16:12.440 So single task, super focused, and then kind of block this out. 316 00:16:12.440 --> 00:16:17.680 So one thing that my favorite day here is, is on Wednesday, 317 00:16:17.680 --> 00:16:22.680 because we do like I got a pair pair dev session here with some 318 00:16:22.720 --> 00:16:25.960 of our team, we just spent two hours on a live call 319 00:16:26.000 --> 00:16:28.600 programming. And then I just do I have this whole thing marked 320 00:16:28.600 --> 00:16:32.840 out for dev here. So we do pair dev as a team for two hours, I 321 00:16:32.840 --> 00:16:36.400 think my sizing and my boxes are going a little weird here. And 322 00:16:36.400 --> 00:16:38.840 then I got like the whole afternoon to just do my own 323 00:16:38.840 --> 00:16:41.560 coding. So what's great about this, I don't have any meetings 324 00:16:41.600 --> 00:16:48.000 on Wednesdays, which kind of frees me up to, to just focus on 325 00:16:48.000 --> 00:16:51.000 building stuff, which is my one of my favorite things to do. I 326 00:16:51.000 --> 00:16:53.080 go a whole week, and I'm not like doing a little bit of 327 00:16:53.080 --> 00:16:56.440 coding and a little bit of building. I'm like, what is this 328 00:16:56.440 --> 00:17:00.520 like, all for like, I don't want to sit on client meetings and 329 00:17:00.520 --> 00:17:04.000 talk about that, like, I want to go build some stuff. So schedule 330 00:17:04.000 --> 00:17:08.160 that in. And I didn't put like a dev thing next to a meeting 331 00:17:08.160 --> 00:17:11.240 block. Like, I have two days where I have to be present and 332 00:17:11.240 --> 00:17:15.960 on zoom and back to back calls. And then, you know, I know with 333 00:17:15.960 --> 00:17:19.359 the energy of the week, Fridays, like things are pretty dying, 334 00:17:19.359 --> 00:17:21.560 much dying down, and we're kind of getting ready for things are 335 00:17:21.560 --> 00:17:24.839 getting pushed to the following week for work. So it's not like 336 00:17:24.839 --> 00:17:27.960 we have some major deadlines, typically on a Friday, most of 337 00:17:27.960 --> 00:17:31.040 our this, the first part of our week is like very intentional. 338 00:17:31.040 --> 00:17:33.280 And then Thursdays, Fridays are pretty loose, and I can kind of 339 00:17:33.560 --> 00:17:38.200 adjust how I need to. And so a couple rules on this, like, 340 00:17:38.920 --> 00:17:41.040 you're going to do the first draft, and you're probably going 341 00:17:41.040 --> 00:17:44.440 to hit like 30% of this the first week, okay, so just just 342 00:17:44.440 --> 00:17:47.920 try it once, see how it goes. And then you're going to just 343 00:17:47.920 --> 00:17:50.000 pivot, it's going to take you a couple weeks of tweaking and 344 00:17:50.000 --> 00:17:53.920 getting feedback, and trying different things. This is great, 345 00:17:53.920 --> 00:17:57.760 because I love fake jam, just to get the idea down on paper. The 346 00:17:57.760 --> 00:18:00.360 other thing that you can do, and I'll see if I can pull this up 347 00:18:00.800 --> 00:18:07.800 for you guys live, is I actually built it out in Google Calendar. 348 00:18:08.080 --> 00:18:11.800 So and this is not going to look at all as clean as what I just 349 00:18:11.800 --> 00:18:15.880 showed you. But what we have here is I built a calendar 350 00:18:15.880 --> 00:18:20.160 called Bruce's perfect week. And so I can turn that on and kind 351 00:18:20.160 --> 00:18:23.520 of see what things are, you know, what I'm planning, there's 352 00:18:23.520 --> 00:18:26.440 my coding, there's my, there's the gym stuff, I've kind of got 353 00:18:26.440 --> 00:18:30.800 these things blocked out. And there's a few things overlapping, 354 00:18:30.800 --> 00:18:34.880 which should not be doing that. But I can then toggle on my 355 00:18:34.880 --> 00:18:38.360 actual calendar next to it, and kind of turn it on and off as 356 00:18:38.360 --> 00:18:43.800 needed. So that's a that's a great way to kind of map this 357 00:18:43.800 --> 00:18:46.360 out, and then actually have it in your calendar. And that way, 358 00:18:46.400 --> 00:18:48.280 if you have it on your phone, it's like alerting you like, 359 00:18:48.280 --> 00:18:51.120 hey, focused work is starting, hey, you know, family time 360 00:18:51.120 --> 00:18:54.080 starting, and being really specific with that time. And 361 00:18:54.440 --> 00:18:57.320 once you kind of like put that much time into planning the 362 00:18:57.320 --> 00:19:00.760 budget, you start to trust it. And then you like from that 363 00:19:00.760 --> 00:19:03.960 point, you like have, I'm confident. So like, I know, like, 364 00:19:03.960 --> 00:19:07.760 hey, if I it's five o'clock, and I've been on calls with clients, 365 00:19:07.760 --> 00:19:10.440 and it's five, and I were coming up to five, I was like, hey, I 366 00:19:10.440 --> 00:19:13.560 have a hard stop at five, they got two girls that are like, 367 00:19:13.720 --> 00:19:18.600 waiting all day to go hang out with me. And so I can't go over 368 00:19:18.600 --> 00:19:23.280 that five, because if I start going to 505 515 530, which is 369 00:19:23.280 --> 00:19:25.560 so easy to do, because there's always an infinite amount of 370 00:19:25.560 --> 00:19:28.120 work to do, then I get to the end of the week. And I'm like, 371 00:19:28.120 --> 00:19:30.120 man, I just felt like all I did is work, right? I didn't feel 372 00:19:30.120 --> 00:19:32.520 like I get enough time. So if I kind of trust the budget of 373 00:19:32.520 --> 00:19:36.120 like, okay, I planned this in a when I had clear head, you know, 374 00:19:36.440 --> 00:19:39.440 and I mapped it out the way I thought it needed to go, I'm 375 00:19:39.440 --> 00:19:41.480 just going to like, in the moment, I'm just going to trust 376 00:19:41.480 --> 00:19:47.640 the system and go with it. For now. So So try that. I'll share 377 00:19:47.640 --> 00:19:50.960 the figma link here. And we'll put it in the in the description 378 00:19:50.960 --> 00:19:55.960 as well, if you guys want to check it out. Then I just I 379 00:19:55.960 --> 00:19:59.240 would prefer you guys to do it kind of in fig jam first, 380 00:19:59.240 --> 00:19:59.840 because 381 00:20:00.000 --> 00:20:02.880 It kind of frees you up from all the stuff 382 00:20:02.880 --> 00:20:05.260 of having a repeating event, and then getting it to sync, 383 00:20:05.260 --> 00:20:07.760 and all the stuff just gets away from the tech a little bit, 384 00:20:07.760 --> 00:20:10.200 and just gets you to kind of put your ideas down on paper. 385 00:20:10.200 --> 00:20:12.040 If you want to take a few minutes after that 386 00:20:12.040 --> 00:20:13.840 and recreate it in the calendar, that's 387 00:20:13.840 --> 00:20:15.400 how I would suggest that. 388 00:20:15.400 --> 00:20:18.520 So let me check my notes real quick here, 389 00:20:18.520 --> 00:20:23.720 make sure I didn't tackle anything here. 390 00:20:23.720 --> 00:20:26.520 And yeah, this is good. 391 00:20:26.520 --> 00:20:28.120 I think generally we're going to put it 392 00:20:28.240 --> 00:20:31.440 in offensive mode, not defense. 393 00:20:31.440 --> 00:20:33.000 This is true of everything. 394 00:20:33.000 --> 00:20:34.840 If you're going to be intentional, 395 00:20:34.840 --> 00:20:37.320 you start figuring out when you want to do 396 00:20:37.320 --> 00:20:38.360 these different tasks. 397 00:20:38.360 --> 00:20:40.360 And then having good feedback of like, man, 398 00:20:40.360 --> 00:20:43.320 I got to the end of this day, and it just felt too much. 399 00:20:43.320 --> 00:20:45.060 There's too many meetings today, or there's 400 00:20:45.060 --> 00:20:46.200 too many of this today. 401 00:20:46.200 --> 00:20:48.120 Kind of know what that is. 402 00:20:48.120 --> 00:20:51.040 And I'll pull in one more random analogy. 403 00:20:51.040 --> 00:20:53.480 But when you're flying, we have a thing 404 00:20:53.480 --> 00:20:54.840 called your personal minimum. 405 00:20:54.840 --> 00:20:57.600 So if I want to go flying, I only 406 00:20:57.600 --> 00:21:00.760 have about 100 hours of flight time, which is very little. 407 00:21:00.760 --> 00:21:07.080 And I know I could handle a 10-knot crosswind 408 00:21:07.080 --> 00:21:08.040 when we're landing. 409 00:21:08.040 --> 00:21:12.040 If it's 15, if it's 20 knots, it gets too hard, 410 00:21:12.040 --> 00:21:14.440 and I would not want to be landing in that. 411 00:21:14.440 --> 00:21:18.040 And not for where I am right now, it's not a good fit. 412 00:21:18.040 --> 00:21:20.440 If I know like, anyway, you put these different things in. 413 00:21:20.440 --> 00:21:23.920 I have my Oura ring, so I have a sleep score. 414 00:21:23.920 --> 00:21:28.480 My sleep score is not above 70, not going flying that day. 415 00:21:28.480 --> 00:21:29.800 It's just a safety thing. 416 00:21:29.800 --> 00:21:32.360 If I did not get a good night's sleep, not risking it. 417 00:21:32.360 --> 00:21:34.400 So you put these little things in place, 418 00:21:34.400 --> 00:21:37.800 and you get to kind of tune your body, and your mind, 419 00:21:37.800 --> 00:21:40.480 and your heart as far as how the week is going. 420 00:21:40.480 --> 00:21:44.600 And so I know as well, if I had a really intense Tuesday, 421 00:21:44.600 --> 00:21:46.320 sometimes a lot of these back, sometimes 422 00:21:46.320 --> 00:21:52.480 we end up with other calls, and stuff doesn't go to a schedule. 423 00:21:52.560 --> 00:21:55.840 Things get pulled in, stuff happens. 424 00:21:55.840 --> 00:21:58.120 And so I can get to a really crazy Tuesday, 425 00:21:58.120 --> 00:22:00.040 and then Wednesday's just like that reprieve 426 00:22:00.040 --> 00:22:04.440 to kind of get more into a restorative mode. 427 00:22:04.440 --> 00:22:07.520 And for me, what restores me is just sitting and coding 428 00:22:07.520 --> 00:22:09.040 and building stuff. 429 00:22:09.040 --> 00:22:11.480 That's super fun, and kind of hanging out with a team, 430 00:22:11.480 --> 00:22:13.240 and doing pair programming and stuff. 431 00:22:13.240 --> 00:22:15.720 So that's really fun for me. 432 00:22:15.720 --> 00:22:18.520 And you kind of look at what someone else, 433 00:22:18.520 --> 00:22:21.840 I heard someone say, what's giving you energy, 434 00:22:21.840 --> 00:22:24.320 and what's sucking energy? 435 00:22:24.320 --> 00:22:25.720 Sometimes we can get on a meeting, 436 00:22:25.720 --> 00:22:28.720 and be being super creative, and we're shaping stuff, 437 00:22:28.720 --> 00:22:29.720 and we're breadboarding. 438 00:22:29.720 --> 00:22:31.440 And that actually, I leave that meeting, I'm like, 439 00:22:31.440 --> 00:22:34.120 this is awesome, this is so exciting, I love my job. 440 00:22:34.120 --> 00:22:37.720 I can be on other meetings, which are not exciting at all, 441 00:22:37.720 --> 00:22:40.560 and I leave that meeting, I'm like, I never want to do it. 442 00:22:40.560 --> 00:22:42.360 Sales calls, for example, getting 443 00:22:42.360 --> 00:22:44.600 on new people who just want to work with us, 444 00:22:44.600 --> 00:22:46.560 or kind of learning more about our business, 445 00:22:46.560 --> 00:22:47.880 I absolutely hate that. 446 00:22:47.880 --> 00:22:50.680 So we hired a salesperson to do those calls, 447 00:22:50.720 --> 00:22:52.520 and it was the best thing ever. 448 00:22:52.520 --> 00:22:54.560 Because it just sucked the life out of me, 449 00:22:54.560 --> 00:22:56.600 and I'm like, all I want to go do is build the thing, 450 00:22:56.600 --> 00:22:58.080 and these people just want to talk about it, 451 00:22:58.080 --> 00:22:59.000 and ask me questions. 452 00:22:59.000 --> 00:23:01.400 So just figure out what's best for you, 453 00:23:01.400 --> 00:23:03.000 it's going to be different for everybody. 454 00:23:03.000 --> 00:23:06.280 And that's everything we want to do. 455 00:23:06.280 --> 00:23:08.840 So we're going to jump in, and jump into just a team time. 456 00:23:08.840 --> 00:23:10.720 I'm going to end the stream here. 457 00:23:10.720 --> 00:23:12.400 And then also mention, if you guys 458 00:23:12.400 --> 00:23:13.960 are interested in connecting with us, 459 00:23:13.960 --> 00:23:16.200 I'm going to drop a link in the description. 460 00:23:16.200 --> 00:23:19.120 We are always looking for new team members and new developers, 461 00:23:19.160 --> 00:23:21.080 so there's a link to apply there. 462 00:23:21.080 --> 00:23:23.280 But thanks for hanging out, and we'll 463 00:23:23.280 --> 00:23:26.600 be posting more content like this every Tuesday.