Give everybody a second to connect.
We're live on Facebook.
So that's good.
And we are in the right group.
So that's good too.
If anyone has any good news to share, any testimonies, unmute yourself, tell us about
it.
We always love good news.
This is not the first one since.
No.
This is the second one.
It's the first one with you.
It's the first one with me.
Yeah.
Happy New Year, Bruce.
Welcome to 2023.
Guys, I've been huddled under a little computer staring at code for four weeks.
Yeah.
I hear you guys have been helping with that 31 day wisdom challenge.
Yeah.
Well, helping in that, like, yeah, the whole challenge is running off like our app that
we built.
It's very exciting.
Yeah.
It's very good.
Yeah.
So that's what Bruce has been doing.
So he might be a little cross eyed.
We do have he has it on his schedule this week to make the ads mini course for you guys.
We haven't forgotten about that.
Just go back in the studio this week.
So we're going to do a little mini course either tonight or tomorrow, and we'll just
put up that for the Facebook ad so you guys can check it out.
Yeah.
So that is coming.
We're going to look out for that.
And we'll get the landing pages finished before the end of the month.
Right.
Oh, yeah.
100%.
And you guys should be working with Carolina on your tech calls if you guys are getting
stuck on anything.
Yeah.
Absolutely.
Yeah, I am.
Yeah.
Perfect.
Yeah, definitely.
I'm not going to give advancement until if you're if you're wanting one.
Not if you don't want one, that's fine.
Yeah.
OK.
Yeah.
There are no wins or anything.
OK.
Any wins before we jump in?
No.
Just happy to be here.
All right.
Perfect.
So Ashley's launching her challenge.
Yeah, we've got a lot of movement.
So last last week we talked about, you know, taking a taking an evaluation.
What's working?
What's not working?
I really appreciate everyone who shared and just shared your process right now where you're
at.
Part of that conversation that we had after our conversation with Amy was the idea of
starting to think about building a team and hiring a V.A. for the first time, maybe hiring
your first V.A.
And so Bruce and I are talking about that.
We're like, this is actually a really good focus for us because many of you guys are
at that point where what's not working is continuing to doing continuing to do the admin
of your channel, the posting, the organizing, all of that stuff.
And so that's what we're going to dive into today.
And by we Bruce is going to he's going to run the call.
And so be thinking about questions maybe even that you had before this call about what that
could look like.
Or as we go in, we've got some notes that we're going to be sharing with you guys and
some links and things like that.
It's a pretty important conversation because this is a way that we can, you know, we talk
about multiplying ourselves through our content.
This is a way that we take our creative process and our production plan and we multiply, multiply
ourselves that way by starting to delegate tasks that are starting to take away from
the one thing that we can do that no one else can do, which is the content creation piece.
So every content creator will hit this barrier at some point, some quicker than other quicker
than others, where it's like, I need to start delegating because I can't be solo anymore
in building this channel.
And every one of the, you know, kingdom messengers, at some point they had this bestselling book
and now they had, you know, itinerary and they had stuff and then they hire, you know,
get their first hire.
So that is going to happen no matter what, as you progress in your ministry.
But what's cool now is that the barrier for entry to get someone to help is so affordable
and there's some really cool, innovative ways to get help.
And you may be saying like, oh, I can't, I'm not big enough to like hire someone and
afford a salary or any of that.
We're talking about like a hundred to two or $300 a month to like basically have someone
who's running like part-time with you and doing like all your posting, all your editing,
like all your schedule, like scheduling on the stuff, making website edits, all of that
stuff.
So we're going to show you how to find that person, how to hire them, how to give them
like really good training.
And this is something that we've done for the last 12 years.
And I think I was just pulling up some of our stats.
Like we have hired, I think over 200 people through one of the tools called Upwork, which
I'll talk about.
We've spent over $250,000 on Upwork hiring people.
And I think we've had people track over 10,000 hours worth of like time on Upwork.
And so this is what I've learned doing all of that.
I'm going to share all that with you guys.
And we just hired this.
I had a friend, if you guys remember Anne McDonald, she's a friend of the kingdom messengers.
We just, I just helped her get someone to help do all of her videos.
So I went through this process recently and I just documented it.
So I'm going to show you a lot of examples.
I want to make this so easy.
You can like copy.
my description and you can like paste it into your profile thing and you can you know try to see if
you can find someone and definitely if you guys have questions about any of this we'll we'll talk
about it but part of it is just a mindset shift of like hey like this is the realization for me was
you know there's certain things that I just like hate about running a business one of those things
is like bookkeeping and taxes and all of that stuff like I literally will just like procrastinate it
till like as long as I possibly can and I met this person I think her name was Queenie she was
from 100x she's a kingdom accountant and you just talk to her about counting and it's like
shiny eyes it's like her it's her favorite thing in the world I didn't even know that was possible
and I was just at one point I was like there are people who like love doing this like they love
getting in the details they love looking at the numbers and the spreadsheets and I like pieces of
it like I like it when it's done but I don't like doing it at all and so one of the things we always
try to think about is like kind of thinking about like even the analogy of like kind of what's your
A seat like hey this is the the one thing that like I'm called to do like if it you know if it's
like being on camera and speaking to the camera like that is your gift that's bringing revelation
that's your A seat you know B seat is like maybe doing some video editing it's stuff you can kind
of do you can you know you don't mind doing it but it's not like your favorite thing and then C
kind of seat stuff is like this stuff like sucks the joy out of you right like you do it like to me
out of your A seat yeah and it literally takes your so there's those kind of things and just
what I would find especially as it's a new year it's a new fresh start to the year kind of start
looking at like everything that you're doing for your for your you know ministry for your business
anything like that and like what stuff like hey if I have only a few hours a week it would be so
much better if you were recording content writing content or replying to comments and maybe you
could take a few hours of like the administrative piece out as far as like you know editing
scheduling posting you know tagging all that good stuff so so just those are some things to think
about and this is something you can apply to any part of your business like you can also use this
process to find someone who can help with bookkeeping or even you know you need to build
a funnel out for a challenge and you're like honestly I don't have the time to learn it
but for just a very little bit of money like talking about typically a few hundred dollars
you can have someone come in and basically do all this stuff for you and you can just tell them kind
of what to do and and so it helps you focus and it's something I'm continually like looking at
like hey I'm spending a ton of time on this thing like we need help like at some point so
yeah so I think it's just a mindset thing I don't know if you say anything about the mindset
idea of like I mean it's becoming I mean you're it's going from solo to being really thinking
about yourself as like the owner of this channel and the leader of this channel and so you're
beginning to that's why that's what helps you kind of shift into a team building mode
and it it's gonna it can be a struggle if you have a high sense of responsibility
which leads to a high need for control and so it's actually a really good exercise in surrender
of some of these things like Bruce is talking about because what what is in danger maybe that's
an exaggerated term but what's in danger is you being able to sit fully in the a seat if some of
these other things aren't taken care of or taken off of your plate and so for me even though I have
a high sense of responsibility and wanted to be in all the details I had to surrender the parts that
were not either were completely like life-sucking or just weren't life-giving so that I could stay
in that a seat and so it's a journey it's a practice but this is a good first step and we
obviously have more than we don't we don't we we have more than VA right now obviously we have to
marry of Carolina we have a larger team and a different salary structure and all that stuff
but this is a good first step if you're starting to think about who what would who would be my next
person that I would start hiring or my next task so don't get ahead of yourself you're not you don't
need to hire 10 people all at once yeah but this is a good next step yeah and and it's it's a mindset
thing so it's like hey I'm I'm running into something with with what I'm trying to do and
I'm stuck you know yes I can go learn the skills but also if there's a chance where I can like
get someone else who already has those skills you know to implement it and I can do it in a very
cost-effective way it um you know it just preserves like your focus and which is one of the most
important things if you're the founder of your ministry of your business like that is the most
important thing is your focus your time um and even as recently as like a week ago we we had um
we were doing the wisdom challenge and we had a little bug in the system someone like I'm I'll
take I think I put the bug in there to you know in the in the app and somehow like it was on the
code yeah everybody there was like think of a spreadsheet there was like all these
columns and all the data had been written to this one column.
And we literally had to move it to a different column.
Like that's, it sounds simple, but in code, it's a little bit more complicated.
And I was just like, Oh, I'll just like, start doing this.
There's only like a thousand users.
I'll just do it real quick.
And I was like 10 minutes into this.
I was like, what am I doing?
Like, Oh, this is crazy.
Like, like, this is ridiculous.
Like, and so you had other things that you should have been.
Yeah.
So I went on Upwork, I posted a job and for 50 bucks, like this guy, and this
I think this was Christmas evening, like the evening of Christmas or the day.
It was like right around Christmas.
And this other guy was like, Oh my gosh.
Like he was like 50 bucks.
Like, that's amazing.
And he was like, so excited to go do it.
And I got to give him like, I was like, that's amazing.
Cause that saved me like hours of my time.
And, um, you know, then we had him do a few other things.
So it was great anyway.
So let me jump into it.
Um, we were already like, yeah, let me share my screen here.
Um, and I'm going to have a bunch of notes and we'll share all these with you guys.
So you don't have to like write down all the stuff.
Let me make this really big for you.
Um, so this title here is, is, is hiring and training your first virtual assistant.
So you will keep using the phrase VA.
That's what it stands for virtual assistant.
Um, and I'll be, let me just pull up the chat because I don't have the chat open.
If you guys have questions or feel free to interrupt or unmute or whatever with
questions, um, and yeah, we'll jump into it.
So, um, we'll start out by like talking about how to hire, like find and hire
your, your VA and then how to train that person and then how to build some systems
that help it kind of run on autopilot.
Right.
Um, this is our, our profile on, um, Upwork.
So, uh, you know, um, we've been using this for, I don't know, 10, 10 years.
Uh, yeah.
Member since 2010 at the bottom there.
I don't know why it's like, um, go away.
There we go.
Member since November, 18, 2010.
So we've been doing this for a little bit.
And, uh, this is kind of what we've learned.
We've made a lot of mistakes and stuff.
So hopefully I'll try to save you guys some, some time and money by not
making the same mistakes we made.
Uh, so as far as hiring goes, like we first need to create like a job
description of figure out what that thing is that you want to do.
And I'm going to show you examples of this.
If you're like, I don't even know what this would look like.
We'll, we'll talk about that here in a second.
Um, so you want to create a very, um, you know, just describe what you're
looking for, how often you want it to get done, set expectations.
Um, and when you're using a tool like Upwork, what we found works
really well is to, uh, start with a project based job and I'll
get into that in a second here.
Um, and what that does is it for the first time you do any projects
with people, it basically protects you.
So if that person like doesn't show up or doesn't do anything, um, you
don't lose a lot of money, essentially it's, it's kind of milestone based.
So you give, you know, Hey, I've got 20 videos to edit.
Um, when you finish the first 10, you know, I'll give you 50% of the money.
And then when you finish the next time I'll give you the next, you know, so
it's kind of like, like you would with a, with a contractor or, or someone
who was doing, you know, a job for you.
Um, and so in this, like I created like very simple, like, uh, uh, you know,
list of requirements, and then, um, we go through like, what's
the workflow going to be like?
And, uh, so, uh, and then, um, we throw something custom in.
So let me just like pull this job up and we'll look, um, so
this is, this is the job we posted.
It was, it was for, um, we had 60 videos that, um, and had shots.
So she had gone in and like, just picked up her phone and she created
like 60 tech talks in like two days.
Um, just, I was like, Hey, you need, you need some content.
She went and shot all this stuff.
And then, um, I, she was needing it to be edited.
So, um, we now had 60 videos sitting in a folder somewhere.
And, um, what I wanted to do was to help her.
Um, I'm actually gonna pull this post up and you can click on this link.
It is public, so you can just copy these things.
I'll link to it, um, in here.
And so, uh, what I did is I wanted them to look a certain way.
So there's this guy, um, Alex Ramosi.
I think I've shown some examples of this, um, where, you know, he's talking
and it's got like this text that's like emojis and it's like very engaging.
And even if you don't have the sound turned on, it's very, um, you know,
it's got little pictures and emojis and it just makes it look, uh, really engaging.
So I liked that style.
I actually did take 20 minutes or so in, you know, uh, uh, like TikTok,
I think, um, and, uh, tried to do it myself.
It just took over.
I was like, this is great.
It's going to work well.
I don't want to ever edit this again.
So I came to, to here and I posted this need and, uh,
let me make this a little bigger.
So I just said requirements like.
you know, must be able, must be a good communicator over Slack. That's the tool we use.
I said they need to have a Mac or an iPhone because we were doing things through iCloud.
So I just made that a requirement because I'm on a Mac and I use iPhone. So it's just an easy thing.
And I just made a requirement that to be, you know, have access to fast internet,
because we're going to be downloading and uploading videos a lot. So I just put that up front.
And then I wrote out the little mini workflow. So I was like, hey, you're going to get a video
that's coming from iCloud. You know, it needs to be edited in CapCut or whatever tool they want.
I didn't really care what tool they used for this example. I wanted them to add captions
and emojis and then edit it using the examples below. And I want it to be uploaded to Notion
or Google Drive and then mark something as completed and then go back to the next one.
And so here I just gave two examples of what I wanted it to look like. And then at the bottom
here, I said, like, please, please use the attached video and submit a sample for us to edit.
So what I did was I actually uploaded an unedited version of the video to Upwork and I just put it
in right here so they could click on it. They could download it and edit one for me. And I could
see if I liked how they did it. Right. So, you know, this was this was for 60. I figured if we could
just get one done. And I actually got quite a few posts back. But immediately I just I would open
one. I'm like, oh, that's not good. There was typos or, you know, there was like weird, you know,
stuff. It just was like it was not like some people did it really easy. Some people even like
submitted one where they had just done like the auto captions. Right. So they didn't even follow
any of the steps. They didn't look at any of the examples. And they didn't, you know, so I was like,
well, that person's gone. You know, I didn't have to like even think about it. And then, yeah,
there's a bunch of different things. And you guys can copy all of this as far as like how this,
you know, all these different settings and you can add these different tags and stuff to projects.
But what I'll do is once you submit that, you're going to go through a little process here where
I will get a bunch of people who will apply and they'll do proposals to see how, you know,
it works. If I click into this guy's in Australia, I can open this up. And so like, I mean,
this guy knows what he's doing. He like I didn't say anything about Atlanta, but it's just cool
that he like included that. So some of these people like are very simple, like they're just
copying and pasting proposals and everything. So that's where I wanted to make sure it was very
tailored for us. Meaning that they throw something custom in there. That's what this is for. So
I say like, hey, include an answer to this question in your proposal or include like this
example of your work or hey, do a sample edit for us in your proposal because I want to make
sure that they read to the last line of the job description. And so, you know, that way I can
quickly scan it and say, hey, did they follow directions even just in the proposal? And it
helps me just quickly eliminate people. And you can see there's like 12 people who applied
for this and then a number that I messaged back and forth. And then, you know, we picked
one guy named John who's been awesome. And so if I clicked into here,
so here she said like here where I said like, please submit a link of your edit of the sample
clip. And she actually has it in right here. And I think she may have edited it or done something
similar to that one. So and then she put her, you know, and then we can start chatting for this.
And there's a whole like way to communicate with the person in Upwork. So that is like,
and I'm kind of like skimming through a lot of that pretty quick. But that is like the whole
process of just posting it. You don't have to promote it or share it or any of that. There's
a huge, there's over a million contractors on Upwork. They will find your project. They will
create proposals typically in like an hour or two, like you'll start getting proposals in.
Pretty quick. And so that's a great, it's a great tool to use. And I went ahead and just
listed here like Upwork is what we use. We just started using it years and years ago and just
stuck with it. There is another site called Online Jobs that are specifically to the Philippines,
which has been great. We have found great people here as well. So you can kind of say who you're
looking for. It's a little bit more, it's, you know, Upwork is going to be your cheapest. This
will probably be the next most expensive. And then a little bit more is this whole service.
If you're like actually looking for someone.
one to be part-time who's on salary, but they are offshore in the Philippines, this support
shepherd is a great tool that they will actually, they're like a recruiting agency, so you work with
them, you tell them what they want, they go off and find people for you, they do all the interviews,
it's very like all done for you. I haven't used this one, I've started it a few times, but
we've ended up just going with Upwork, but I wanted to give you three options there,
depending on, you know, how adventurous you are. So, okay, cool, let me stop there on the hiring,
because I'm going to get into some other things, systems and stuff like that. Is there any
questions, or is this helpful? Good, let me come back to gallery so I can see you guys.
Good, yes, I think you're muted, here we go.
There you go. My question is, if English isn't their first language,
that's good, is there, how do you know of the purity of the content, I mean, or is that just trial and
error? That's a great question, so almost everybody in the Philippines speaks English,
so at least if they're on these sites, they already speak English, and so I, in Upwork,
you can specify, like, if it's just data entry, or you're not really interacting a lot,
it doesn't really matter, but I always pick, like, fluent or, you know, native speaker for English,
and that way it always, and then Upwork has tests for them to go through to basically be in that,
so they do those, sort of, they vet it for you, and then I look, I just look at their responses,
you know, we're talking to another human, so I'm just, we're having a dialogue, like,
in this chat room, essentially, on Upwork, and I'm just really, I'm really picky when I see a
typo in a thing, or they missed a word somewhere, I'm just really picky, because I was like, well,
if that's a TikTok post that's going out, and I didn't have time to write that description,
and they end up writing the description, like, is that going to look bad when it's, you know,
going out as us, so I'm just really picky. Yeah, even on the native, just kind of a general
hiring thing, as well, like, even if you have two people that are exactly equally as skilled
and talented, like, I'll always take the person who can communicate and write the best, just
because that's how so much work is being done, like, we use Slack, we use, you know, messages,
back and forth, emails, so if you can't write really well, that's going to be, those are just
general things. But yeah, I think that's good, but I would like that. What about the cultural
subtleties? Is there any difference if you're getting somebody who's in a different culture?
I mean, I'm thinking more, you know, selfishly of bathing and doing content with parenting,
which is such a cultural different thing. Is there a way to kind of, is it just also trial
and error and kind of figuring it out a bit? So, yeah, I think what you can do is,
so you do, you kind of work with one person as a project, and then you can continue to
kind of do new projects with that person. You're not, you don't have to kind of hire
someone for the next year and make this really big decision. It's just, hey, here's a small
batch of videos. Let's go edit it, just see how it works. I'll, like, if you are the content
creator, in this case, like, I'm not having them write descriptions. I'm not having them do the
hashtags. I'm not having them do anything creative. I'm saying, here's a video, like,
I need every word that this person says, you know, in a, you know, edited a certain way and put in,
and then you can always give feedback and edits from there. But I'm not having them,
I still posted the videos when we did that particular project. But you can always have
people post it for you. But if I was going to have someone post for me, I would have, here's the video
that's edited, here's the description I want, and here's all the hashtags I want. And so,
you've written the content, and it takes just a little bit of time for you to put that in once,
maybe in something like Notion, or you could put it in a spreadsheet, somewhere where they can get
to it easily. And then from there, you can just, but I wouldn't have them create the content,
if that makes sense. And over time, you may find that people just do a good job of doing that on
your behalf. And you can kind of, you know, give them more and more responsibility. I'm trying to
give a good example. Yeah, and we've had like, I mean, like some of some people we worked with,
we hired this one, like, awesome person who was in the Philippines in January of 2021,
when we started Kingdom Messengers. And every single week for almost for over two years now,
she goes and like tracks
every like writes down every single person's um totals for their uh for their social account so
we know that you know Tamara had this many on Facebook we had this many on Twitter this many
on TikTok this many on Facebook and she puts it all in a massive spreadsheet and she does it for
every single person there's like 85 people that she does that every single Monday it's like I
don't know if anyone on this angle wants to do that it doesn't sound like a fun job at all but
literally for two years with I think maybe missing one or two in two years um just putting it in
everything so that one person has stuck with us to do that one job for us um and it's just been
pretty you know pretty pretty simple so um just meaning like it could be a long-term thing I know
kind of said project but yeah we've had had help with that so we had another great example for that
this is her name was Florence um Lindsay would be posting to um YouTube and then we needed someone
to take the YouTube link and then um share it on like the Wednesday so we would have like Monday
her post would be uploaded to Facebook but then on Wednesday we wanted to share the link to YouTube
just to get more people over to the YouTube video and so we just created a little video a little
checklist for her and so every single Monday the video would get posted and she would just go into
Creator Studio copy the description paste it copy the thumbnail paste it um copy the YouTube link
and then she would just add this one lens that said something about like in case you missed you
know Monday's episode dot dot dot and then that was the description and she did that for months
and months um just because and so we were able to be more active we we you know a bit of back and
forth to get her set up but then we never had to think about it just kind of happened on autopilot
so cool okay I see Xavier's got a question not so much a question I was just actually just going
to answer Bridget and because when you're looking for someone like this way back in the day in the
uh 2000s um I hired an Indian programming crew to to actually do the programming for a system that I
designed and so hiring you know Indians of course they know computers they're they're good programmers
and whatnot but I found it took six months to really till we got to the point of communication
so that that we could talk to each other and always know what we were talking about because
you have to be very explicit and if there are cultural differences you can run into it run into
an issue what I found after that experience is I then went to the Philippines and hired
and I was using somebody Philippines you can find English majors in the Philippines which are great
okay so they do they do very very good work and um you need to be aware of cultural differences
and if there are some things you just you you have to you know play play into that but this
was my first time I didn't know it literally took six months before we were all on the same page at
the same time and and whatnot but in terms of doing this you know this isn't a long-term
engagement to begin with necessarily you just want to give them a job and I think Bruce what
you did was asking them to um to do something small you know when to return it you want you
just want to make sure that they can follow directions precisely and if they don't follow
precise directions then don't even bother because it's not worth it it's not worth the effort but
it's really not hard um and you know if there are things culturally that that are similar it
makes it a whole lot easier it's really not that difficult yeah thank you that's great helpful
thank you thanks um yeah so and again this is something you know I don't really you know
typically we're talking in the range of a few a few hundred dollars you know it could be very small
projects to begin with um just take it in little baby steps uh with everything and as that you kind
of get used to working with that person and you kind of see how um responsive they are um I just
go into it the mindset of abundance as with everything like there are you know hundreds of
people that would love to help you with your channel and they actually probably have some
really good skills that would um benefit your channel it's not like you're like asking around
to try to get help like you're going to get 10 15 20 proposals within 24 hours so then you'll be
kind of that's why you can be kind of picky about about little things and making sure you're trying
to filter through um that so uh and and I'll kind of share some things as well like you can do for
your system so that you don't have to keep training people over and over again so one
thing um we'll go through that so we talked about the hiring the tools these are the tools you could
use um as far as like some of the systems and training as you saw we were using google drive
for that example and you could use iCloud you could use Dropbox whatever tool you're using
just you know specify that in the job description of what you're looking for
and
We came up with a very simple system.
We didn't even have a to-do system or a notion or anything like that.
Um, we just had folders.
And so I'll open this up nice and big.
We had a folder called inbox.
And so all of the unedited videos went into the inbox folder.
And then as that person, as John like went in there and he like edited them, he would
then move them into this thing called completed.
And so slowly things left, they got moved out of the inbox and they got
put into the completed folder.
And then I was able to, you know, go from there and I could download them
and then post them on, on Tik TOK.
Again, I just, I needed him for that one piece of the, it was the editing.
Again, if you think about our, um, our whole, uh, the, the four P's, um,
site, the content reps of, uh, and I got to remember planning, uh, producing,
publishing, and promoting, you can kind of figure out which of those faith, which
of those steps you could need help with.
Uh, the planning side, like you writing the content, you producing the content.
I don't think you can outsource that.
That's you, but maybe to an AI, that's a whole nother thing we could talk about.
Like that's, that's a whole thing.
Um, yeah, we have like AI people write our ads now.
It's pretty fun.
Um, that's another training, but, um, you can, um, yeah, that's, that should be
something we should, we should teach on that next week, next week.
What?
No, no, for your descriptions and stuff.
Anyway, we'll get into it later.
Um, so that's just simple folders, you know, keep it really,
really simple, really clear.
Um, I'll show you an example of what, so that's what this looked like here.
Um, we would post, you know, videos right from our phone.
Um, and that's something where we actually installed the Google
drive app on, um, Anne's phone.
And she could just upload them from her phone directly into Google drive.
She didn't have to go, you know, to her computer, any of that.
So it was really easy for her.
And then, um, uh, John would pick it up here, you know, uh, go through
and he would drop them into this like completed folder and
all of these got, you know, edited.
And of course, like I would open it up and actually watch the video.
Um, so, so then she would have like, you can see the captions are there
and, um, little emojis and stuff.
So all of those got, got done.
Um, and that happened to all of these videos.
So he actually ended up doing 72 for us.
Cause we ended up with some duplicates and a few things, but, um,
and that was our whole system for this one.
It was just him basically editing it.
And then he gave it back to us.
And then I still went and posted it.
Um, if you kind of have your hashtags dialed in and you want to go ahead
and write descriptions, you could have that person sign into your
Tik TOK account and actually upload the video and schedule,
you know, post it if you want.
So I, if, if, and I, and I like, now that I'm working with this guy,
John, like he's actually the guy I threw the little like data entry
to on like around Christmas Eve.
Cause he was 12, 14 hours ahead of us.
So he was already finished with Christmas.
And so I was getting into, you know, I was like, no one wants
to do this on Christmas day.
I sent it to him.
He was more than happy to like, just take another quick job.
And, um, now that he did this editing, I kinda, I really do trust him with
like editing something like that because we've worked together now
there's like that, that level of trust.
So over time you can take like, Oh, they're just doing steps one through
three, and now they're doing steps one through six, then they're doing
steps one through eight, and you can kind of expand that out a little bit.
So that's just a little pro tip on like how to organize stuff.
That's what we found works really well.
Of course you can do use tools like notion and others to, to add,
you know, more, more to this, but I wanted to keep this,
this version very simple.
Um, And then as far as training goes, what we try to do is we have, um,
and this is pretty much true of all parts of our business as we create
video tutorials for everything.
So, um, If even internally Tamara has a question about how to, she's
just put a heart on the emoji.
So that's, I guess, a good sign.
We haven't bored her to tears with our videos, but if we're like
Tamara sends our emails, right?
So I know how to send emails with active campaign and I have a certain way.
So what I did is instead of me taking a zoom call and like showing Tamara,
which we've done plenty of that as well, I went ahead and made a video
that was 10, 15 minutes.
I use something like loom, or you can use clean shot or, um, the script.
They all have screen capture stuff.
And what you do is you're recording your screen, but you're
also narrating it, right?
So you're saying, Hey, so you're going to click here.
You're going to go here.
Hey, don't forget to do this piece.
And so the great thing about having that video is let's say like, you know,
even in this year things, you know, get even more kingdom messengers grows.
And we have now like Tamara has someone who's helping her and that person
needs to learn active campaign.
Well, guess what?
We just show them the video.
And so, um, and the videos are great because you can pause them.
You can rewatch, you can re you know, reference it in the future.
Um, and in case you ever have to replace.
that virtual assistant that you've hired,
or if you just want to expand the team,
let's say now you've got multiple people posting,
rather than retraining that person again,
you can just share videos with them.
So you take the process and the knowledge
and put it into a course type thing.
It's not fancy.
I'll just go ahead and show just even in Notion.
We use Notion to organize these, but I'll just show you
because you guys will have things
like Kingdom Messengers in the future.
We call them guides.
And so you can see like every step here from support admin.
Now, we didn't do this in a day or a week.
This has taken a year to build out
all these different videos.
So now like if we want to talk about support,
email management, or someone wants a refund,
or like these different questions,
we actually document that with answers
and notes and things like that.
There's different, just lots of different tutorials in here.
Just getting the brand,
like here's the colors we use for our brand.
Like here's where to go to get those things.
There's a little video.
How we manage that analytics dashboard
that I just talked about with the Kingdom Messengers
and how there's different links to spreadsheets
and all kinds of stuff and all of that.
So anytime we have like a new process or a new thing,
we try to create it in here
and make sure that like we can always reference it.
So we're kind of building this knowledge base
of like how to do things so that our team can grow.
And this definitely helps leverage my time.
So I'm not having to do like repeating the same stuff over.
And we actually had,
if you guys remember Landrum was working with us
and then she had her second baby.
And so then she handed a lot of things off to Tamara.
And so actually some of these videos aren't just me,
but it's Landrum kind of sharing some of the details.
So we've kind of over time,
we're like building this big vault of training.
So that can kind of happen over time.
Awesome.
So I'll take a few questions and we'll just chat a bit more.
I will mention at the bottom of this,
there's a link here to this guy, Nick Huber,
who's he runs as a podcast called The Sweaty Startup.
And he's one of the guys that I've been following in this.
And he has a totally free mini course
that you can go and get.
It says buy now, but it's actually free.
And he's got a lot of like details and stuff in here
specifically about finding people in the Philippines.
And he is a sponsor for the Support Shepherd.
So you don't have to use Support Shepherd.
You can see he's like testimonials there,
but he just uses that service.
So lots of cool like tools in here
and things that are a little bit more structured
than just this one kind of 40 minute training.
So cool.
Okay, let me stop sharing my screen here
and just see if there's any questions, feedback, anything.
Good.
I'll start building your kingdom messenger armies this week.
And one of the things like we've gone back and forth with
is like people would love for us
to just do all of this stuff for them.
Like as a service, like as an agency,
we keep going back and forth with that.
We've gotten that question.
Yeah, and we've even experimented with it a little bit.
There's been a few people we've tried that with it.
It's not bad, but it's just,
I think there's a better way.
Like we can just teach you how we would go about doing this.
Like how did we solve this problem, even for posture?
We, and even for kingdom messengers,
this has been our approach to it all along
is to like find people that can help
and then just let it scale from there.
So.
Yeah, and build systems in place for that.
Yeah.
Cool.
So any other questions?
And we'll take some on this and at work.
There's just other things you guys were needing help with.
I didn't want to encourage you guys
because I think Amy last week said, you know, maybe.
Yeah, well, we were talking through like what's not working.
So we can definitely, if you guys have other topics
we want to cover before the end of January,
we can include those.
Other things that aren't working
or things that you would like training in
and you need help with.
Hey, Kathy.
I can't figure out how to raise my hand.
I'm looking at the bottom
and I haven't figured out how to do that, sorry.
That's okay, physical hand works too.
But I'd like to know the proper way.
Do you see reactions under there?
I do, and when I click on it,
it says recognize hand gestures,
but I couldn't get my hand to show up.
There's a little like up arrow, but if you click to that,
like where the little smiley faces,
you should see there's like a heart,
there's like a clapping hands thing.
Okay, I see that.
And I clicked, oh, it's the raise hand at the bottom.
Yeah, oh, sorry.
Yeah, it's at the bottom.
I had clicked, I was looking,
I missed the obvious because I, okay.
All right, so, and then to unload, I do that.
So this is, you may have said this
in when you were talking,
but when you get estimates from people,
do you don't have to pay for like,
when they edit these,
they just will edit the video as a sample
to show you the work,
but you don't have to pay for that?
No, I mean, again, the-
It's like an interview.
It's part of the interview,
it's probably the best way to find out if it's a good fit.
I didn't, so for this case, because it was just so simple,
I didn't actually do an interview with him.
I just asked him a few questions, he responded,
and then he showed me the sample,
and I thought that was good enough.
So definitely like for other jobs
where it's a lot more technical
or there's a lot of more risk to it,
I do multiple layers, I have specific questions,
we have like-
Like if we're hiring like developers that are writing code,
that's a whole different interview process,
but for editing a TikTok-
Yeah, and again, there's way more people who wanna do it.
So let's just say there's 20 people
and like 75% of those people
are not gonna take the time to do that sample, that's okay.
I'm just gonna look at the people who did send me that.
Like, I'm just gonna ignore them
and then look at the people who did have the time.
Gotcha, okay, so it's just their investment
to try to get more work.
Yeah, I mean, I wouldn't ask them to do like,
edit like a 30 minute video,
but this was a, I think it was a 15 second TikTok.
So it was like, it wasn't long at all.
I just picked something very small.
And what's also helpful is you could,
when you send the same sample piece
to four different editors,
they all did slightly different things.
And it was actually really interesting to see,
this person thought, you know,
highlighted this a lot more, this person highlight that.
So yeah, yeah, you can-
Okay, all right, so you can request that
and then it's their option if they want to do it
for the job.
The other thing I wanted to ask you is,
when you posted like a job, do you estimate like,
I was trying to catch so much information at once,
but like $400 bid or whatever,
do you post what you think like editing 63 videos
should cost or do you leave it up to them to say,
I will do that for X amount?
Because I'd have no idea where to like,
this is, I don't understand the technical price pricing.
And so I wouldn't even know what to,
what would be appropriate to ask somebody for a job,
to do a job.
That's a great question.
So generally you're like in the range of like five
to $7 an hour.
So I would just work out like,
how long would it take you to edit this thing?
And kind of like, so I was looking at this and I was like,
okay, it took me about 20 minutes to edit one of these.
So I rounded it up to an hour, which was pretty generous.
So it was like an hour.
So I worked off about $6 or so per one.
Now I wouldn't start with 60, right?
We just had like this massive backlog.
We were trying to do a promotion campaign for her, for Anne.
We needed them done in like a few days.
So it was a lot of work in a very short amount of time.
What I would rather do is, hey, do five or do 10,
you know, maybe for 50 bucks for five or something like,
work out to where it's like five to $7 per video,
I think is fine.
Working off basically an hour.
And if they could do it any faster,
then that's good for them.
But I was just kind of like,
what is it worth to me to have each one of these done?
Yeah.
Okay, so regardless of the job,
you'd just kind of think five to $7 an hour.
Okay.
Okay, thank you.
I mean, for these types of tasks,
like it's different if you're hiring someone
to do like kind of a website and stuff.
Yeah, I mean, the more technical it goes,
like let's say you want to have someone build a webpage
or like having people work on your WordPress site as well,
or do SEO for your website,
even that's like five to $10,
you can find people for that.
But the more technical you get,
you know, that price is going to go up a little bit,
but there's a lot of stuff that just has to happen
that you don't necessarily need to be the person doing it.
So that's a, that's good.
And they will-
Everything to manage your channel.
Yeah.
Those types of tasks I think would be within.
Yeah, and I put $400,
you have to put one price in for the projects in Upwork,
and then they will also, they can change the price.
So if you put in like a hundred
and then they're like, that's a great,
but I want to charge 150,
they'll put 150 in the proposal
and then you can just say yes or no to it, so.
Okay.
Okay, thank you.
Okay, one of the things you mentioned last week, Lindsay, was an intern, and at some
point, can you tell us how we would go about finding somebody?
I feel like that's a good option for people who might be already mentoring, I think like
next generation, like leaders.
It doesn't have to be necessarily teenagers or college students, but people who might
be more technically active.
I mean, that could be someone peer-to-peer too, I'm not saying that's not, but my friend
Allie did this, so she is a business coach, and so she put out to her network that she
was looking for five interns to serve her for a year, and they did, it was pure trade.
So she traded coaching for their hours to help her with social media management, building
graphics, writing ad copy, like things that she needed throughout the year, and that's
how she did it.
So that wasn't necessarily just college students, it was multi-generational, but that's how,
so if you're someone who has a service that you would trade, so like mentorship, business
coaching, all that type of stuff, that would be a good like internship level something,
and you call it an internship, it's really like, or an apprenticeship, it's someone who
would be kind of coming in to your world behind the scenes, getting to rub shoulders with
you, getting mentorship from you, or coaching from you, and then helping you serve your
mission.
Yeah, that, I love that.
Yeah, and I felt like you would, because I know that you do mentorship already, and you've
done that at different levels.
Yeah, let's talk about like, practically, like how would you go about starting that,
I think would be a good thing to, like you could even just on your channel, on your post
at the end of one of your videos, just say, hey, just letting you know, like we are taking,
you know, I'm, we're looking for one or two people to like work with, it's gonna look
something like this, if that's you, like, please email this email, or fill out a form
or something, you know, to apply.
Yeah.
And then you can just see who's out there, who's listening, because you may have people
who are like, oh, my gosh, Amy Ryburn, like, she's like changed my life, like I all these
videos, and then she and now she like, she's like wanting some help with, I know how to
do social media.
Let me like,
Yeah, so I would be, I would, if you're putting out to a network like that, I'd just be specific,
like, you're looking for, like, call it a social media intern, for like, six months,
maybe if you wanted to, because you're doing it for the first time, you just want to see
even how it works for you, like, if this is the way you want to go, looking for a six,
doing a six, hosting a six month internship, looking for a social media intern or two.
And you just, you can have them do an application, if it's people that you don't know, personally,
like you're wanting to use your channel.
And in that application, it doesn't have to be like, super long, but you know, ask them
about their skill set, you know, things that they're asking for their, their personal social
media handles.
So you can see like, what their social media looks like, how are they posting?
You can ask them a little bit, you know, we ask people in our like, kingdom messenger,
like, it's just a good question, like, ask us, like, tell us a little bit about your
relationship with Jesus, like, let them kind of share a little bit.
And that will help you like an application like that, where it's just them filling out
a form is a great first step.
Because it helps you see, you know, say you get 50 applications, you can't really do 50
phone calls, but then maybe pick your top 10 or five from that and do some phone call,
do a phone call interview or zoom call interview.
And to see if it's a good fit to see if there's chemistry, like don't underestimate the power
of chemistry.
This is for people who because again, you're thinking about this isn't just someone I'm
hiring to do a task, I'm going to be pouring into them for six months.
And then the thing that I would be very clear about is what does that pouring in look like?
So it's not happening, like, there needs to be some intention, like, hey, every month,
we're going to have like a 60 minute mentorship call or every other week or, you know, and
put a time like limit on it's not like an open call, we're going to chat for five hours
about your life, but be specific about what your output is going to be.
And then you can be specific about what you're expecting from them, like what their week
would look like for you, or like what tasks you would need help with, just like you just
like what Bruce kind of walked through, like they have a job description.
And that's how I would, I would do that.
So that's kind of just a simple structure.
And then depending on if there's something that's important to you, you can build that
into the application process or whatnot.
But that's what I would, that's how I would structure it.
Oh, thank you so much.
That's that really helps me.
Yeah.
Okay, I'm going to drop the just the link to this, and then we'll put it in the description
and other places for the all these links.
But if you wanted some of these links, like right after this call, you can just click
on that.
And it's my Notion page here with my notes.
And I'm trying to think what are we going to talk about AI next week?
No, that could be a fun conversation.
Yeah.
I was gonna say one of our friends, Steven and Chelsea recently did this whole process
to hire a nanny for their kids.
And they put out a thing on Facebook, they had like a form for people to fill out, I
think that like 100 something applications.
And they had everybody like, it's basically the whole process is just filtering down people
to get the right person to do as much automated pieces of that.
So like, just like any hiring process.
Yeah.
So I think they then emailed, hey, these, there's these 60 people they thought could
be potential just looking at the resumes.
And they send send those 60 people, you know, a link to go create a 10, 15 minute video
where they could just share their experience.
They watched those, and they got it down to like 10 or 15, it was like 10, yeah, 10.
And then they did something else that to do, and then they did a three of those people
they met in person.
Again, this is for a nanny.
Yeah.
So nanny, like for your kids, it's like pretty intense.
But Bruce was just very impressed by the filtering process, it was just because they were able
to automate that what would typically be an overwhelming thing, like getting 60 applications
in, they were able to automate up to a certain point, this again, going into like an internship
where you're going to be working with these people more one on one, there's more access,
same same concept that we've been talking about with our blueprint, right, kind of the
outer layer, the middle layer, the inner, the inner layer, as far as how how close people
are to you, and how much access they have, you want to you want to match that level of
with what you're doing.
So again, you're hiring someone as a VA to edit tick tock videos, you don't probably
even have to talk to them in person, if you know, like, like, we just do a sample work,
this is great.
And we can do slack communication or email communication.
But if you're wanting to hire an intern, that's a little bit more of a different role and
a different input output relationship.
And so yeah, yeah, it's good.
But I think what you liked about it was at the end, they had really five outstanding
candidates, obviously, they could only hire one.
And so then they had four candidates that they were actually able to share with their
group of friends that they had done all the vetting for.
Yeah.
And they had gone, you know, so it was actually they were able to bless people who also process
that they went through people who are like, because everyone's always looking for good
childcare.
Yeah.
Anyway, Bruce loves automation and all of that stuff.
And so, okay, well, I hope this was a helpful conversation.
I hope it gets if anything, I hope it gets you guys thinking of just thinking bigger
about what you're building.
You know, you're not stuck in, you're not stuck doing the same thing for the next 10
years.
Yeah, no one is signing up for a life sentence, the way what you're doing right now does not
mean it has to be the same way for the next five years.
Be honest with yourself of, you know, what's not working.
And then look for not just not don't look at the problem of that, look at the possibility
of what it could be to help you.
So that again, you're freed up to do what is working and what only you can do best.
Yeah.
And what's kind of things in that AC that you feel like giving you this thing, like
we couldn't be doing all the things where we feel it's called us to if we didn't have
a great team around us that are like, helping make that mission possible, but it has it
starts with a mindset of like, and it is like the hardest person to hire is that first
person.
This is a great way to kind of test it out, try it out.
You're not risking a lot of money.
You're not signing people up on a monthly salary that you're now like obligated to keep
paying every single month.
It's a way to kind of try it out and just another muscle to build muscle to build.
Yeah.
And again, it's any because you're going to come up with maybe post editing videos for
Tik Tok.
It may be creating a sales funnel.
It may be creating a landing page for a book that you're doing, you know, there could be
a lot of different things that pop up.
So if you have this mindset, it really empowers you to like, dream about things like, oh,
I'm going to do this, this and this.
And it helps collapse time on all those things you've been dreaming about doing, but haven't
been able to take a step forward because you think you have to do all the things with that
one thing.
And so, yeah.
It's awesome.
Yeah.
Cool.
So good.
We don't have any other questions.
I don't see any more questions.
Don't forget the, you know, you can have the, you know, schedule your strategy calls with
me if you haven't already, uh, tech calls as needed.
And, um, we will, and mini course admin course is coming this week.
Yeah.
Facebook ads.
And what we'll do is we'll put that out there.
And then if you guys have questions specifically about anything you got stuck on for your specific,
yeah.
Cause that was the reason we decided to do the mini course, knowing that you guys might
have something specific for your account that might not pertain.
So we're trying to help, you know,
focus you specifically on your account.
So get in there, watch it, test things out.
And if you get stuck or if you come up with a barrier,
that's where those tech calls would be great for
as far as where the ads go.
That's great.
Yeah.
Awesome.
All right, guys.
See you next week.
See you.
Bye.